Inspectors assessing Rochdale YOT were unable to sign off their findings or provide headline ratings for public protection and safeguarding due to a lack of confidence in the quality of evidence provided.
It was found that in half of 40 cases looked at during an inspection in May there had been late access to the records prior to the visit.
In at least six of these cases inspectors found evidence of "antedating", a misrepresentation of what work had been done when.
However, Rochdale Council denies there was any intention to misrepresent cases, claiming discrepancies were down to administrative issues.
Alan MacDonald, assistant chief inspector at the National Probation Service, said there was also evidence that at least one manager instructed some staff to prepare files for inspection.
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